Executive Assistant (English Speaker)

Henley & Partners

  • Ciudad de Panamá
  • Permanente
  • Tiempo completo
  • Hace 9 días
  • Postúlese fácilmente
Joining Henley & PartnersAs the leading global citizenship and residency advisory firm for over two decades, Henley & Partners helps clients navigate the complex landscape of investment migration and citizenship planning.Why Choose Henley & Partners?
  • Global Impact: Make a difference by helping individuals and families access new opportunities and secure a brighter future through alternative citizenship and residency options.
  • Cutting-Edge Expertise: Join industry pioneers providing innovative solutions and exceptional service through an extensive international network.
  • Dynamic Culture: Work in a multicultural and inclusive environment with over 40 offices worldwide, fostering collaboration and personal growth.
  • Continuous Learning: Benefit from ongoing professional development, training programs, and industry conferences to enhance your skills.
  • Impactful Projects: Engage in high-profile projects that shape the future of investment migration and global mobility.
  • Work-Life Balance: Enjoy flexible working arrangements and benefits that support your well-being.
...but that's enough about us, let's talk about you!The role is tasked with effectively and efficiently coordinating the Managing Partner's personal and professional schedule. This job includes tasks such as using CRM and assigning leads, working closely with the managing partner, booking his travels, helping with the expenses, being someone very efficient and having major attention to detail, being an operational thinker, etc.Responsibilities:Conserve the executive’s time by drafting correspondence, analyzing information, and managing communications. Act as a key liaison to senior leadership, coordinate executive and external relations, and oversee special projects.Manage a highly active calendar, planning both personal and professional meetings and events. Handle all logistics, including venues, equipment, and catering.Research and prioritize incoming issues for the Managing Partner, including sensitive or confidential matters. Recommend appropriate actions or responses.Facilitate smooth communication between the Managing Partner and internal teams, maintaining credibility and trust with senior management.Work closely with the Managing Partner to track commitments and follow up on responsibilities as needed.Build and maintain relationships critical to the organization’s success. Lead and manage high-impact special projects.Take a hands-on approach to key deliverables, including drafting acknowledgment letters and confidential correspondence, as well as formatting and editing information.Manage competing priorities efficiently and proactively. Ensure timely completion of deadline-driven projects.Arrange complex travel plans in line with company policy, managing itineraries, agendas, and cost-effective logistics. Prepare travel documents and handle post-travel reconciliations, including expense claims.Requirements:At least 2 years of experience as an Executive Assistant supporting C-level executives in a fast-paced, deadline-driven environmentA relevant tertiary qualification in Executive Assistance and/or Project Management is a strong advantageMinimum of 3 years of administrative or project coordination experienceAdvanced proficiency in the full Microsoft Office Suite * Exceptional communication skills to engage with industry stakeholders - full English proficiency is required.Join our team and be part of an organization that values innovation, fosters collaboration, and believes in the potential of its employees. We offer competitive compensation, comprehensive benefits, and a dynamic work environment that encourages growth and personal development.If you are seeking a challenging yet rewarding opportunity where your ideas can make a real impact, we invite you to apply today.We value your privacy and are committed to protecting your personal information. By applying to this vacancy, you confirm that you have read, understood, and agree to abide by our privacy policies. For more details about our Privacy Policy please visit: https://www.henleyglobal.com/privacy-policyPowered by JazzHR

Henley & Partners