Proposal Coordinator II

• Prepare bid/no bid summaries for leadership review.
• Develop first drafts of task matrices and summarize evaluation criteria to guide proposal teams during development.
• Draft, assemble, and manage proposal responses using Qvidian.
• Proofread proposal content to ensure continuity, compliance, and adherence to established standards.
• Audit Qvidian content to identify scope duplication prior to submission.
• Coordinate with the Qvidian content lead to improve proposal templates and formatting when gaps are identified.
• Track Q&A, addenda, and clarifications and adjust proposal content and plans as requirements evolve.
• Submit proposals to clients as directed and confirm submission requirements are met.
• Coordinate post-submission activities, including clarifications and Best and Final Offers (BAFO), as needed.

• Manage assigned proposal workstreams involving multiple contributors, deliverables, and deadlines.
• Work closely with internal departments including LOBs, Finance, Safety, IT, HR, and Operations to collect required proposal inputs.
• Create and manage Microsoft Teams chats and proposal project plans to track milestones and deadlines.
• Schedule and facilitate progress calls to ensure timely completion of deliverables.
• Schedule and coordinate color team reviews (pink, red, gold).
• Attend RFP pre-bid calls, capture meeting minutes, and distribute summaries to proposal team members.
• Send follow-ups and reminders to contributors to maintain forward progress.

• Enter, track, and update opportunities in Salesforce for active RFPs.
• Conduct follow-ups for submitted proposals and document outcomes in Salesforce.
• Request debriefs for unsuccessful proposals and coordinate debrief meetings with stakeholders.
• Save debrief reports in Salesforce and designated SharePoint folders.
• Create and maintain RFP folders on the Proposal Management SharePoint site.
• Upload contracts to Conga for redline review.
• Track RFPs, RFIs, and RFQs across multiple procurement portals and agencies.
• Maintain company profiles on procurement and bidding portals, including vendor registrations, compliance documents, certificates of insurance, and user access.

• Develop new project-based resumes for newly hired staff using approved templates.
• Format and update team resumes to ensure consistency in layout, fonts, and styles.
• Maintain and update project descriptions and summaries in the Projects Database.

• Complete required forms for RFIs, RFPs, and RFQs.
• Maintain organized proposal files, templates, and records.
• Support printing, binding, and shipping logistics for proposal submissions.

• Execution Ownership: Independently manages assigned proposal tasks and deadlines with minimal supervision.
• Stakeholder Coordination: Effectively gathers and manages inputs from cross-functional contributors.
• Workstream Coordination: Successfully manages multiple overlapping proposal efforts without loss of quality or accuracy.
• Alignment: Aligns proposal deliverables with pursuit strategies, compliance requirements, and client expectations.
• Outcome Contribution: Produces work that supports increased responsiveness, proposal quality, and win probability.
• Quality Assurance: Identifies and corrects errors, inconsistencies, and compliance gaps prior to submission.

• Bachelor’s degree in Business, Management, Electrical/Electromechanics Engineer or a related field
• More than three years of proposal coordination or proposal support experience
• Direct experience supporting RFIs, RFPs, and RFQs

• Proficiency with proposal and CRM systems including Qvidian, Salesforce, SharePoint, and Microsoft Teams
• Strong working knowledge of Microsoft Word and Excel, including basic Excel functions and formulas
• Experience managing content libraries, proposal templates, and document version control
• Ability to track requirements, deadlines, and dependencies across multiple procurement portals

• Strong attention to detail and commitment to accuracy and compliance
• Ability to manage multiple deadlines and priorities simultaneously
• Clear written and verbal communication skills
• Strong organizational, tracking, and follow-up skills
• Ability to work independently while coordinating effectively with contributors and leadership

• Comprehensive Health & Life Insurance: 100% premium coverage for employees, with partial coverage available for eligible dependents.
• Opportunity to work on cutting-edge automation solutions for the power industry.
• Collaborate with a team of experts in software engineering, renewable energy, and grid technologies.
• Flexible hybrid work environment with opportunities for professional growth and innovation.
• EPE is an equal opportunity employer and values diversity in its workforce.

Electric Power Engineers